{"id":1343,"date":"2022-09-12T07:25:24","date_gmt":"2022-09-12T14:25:24","guid":{"rendered":"https:\/\/prettybooks.com\/magazine\/?p=1343"},"modified":"2022-09-02T11:37:00","modified_gmt":"2022-09-02T18:37:00","slug":"how-we-worked-with-perfect-copy-and-print","status":"publish","type":"post","link":"https:\/\/prettybooks.com\/magazine\/2022\/09\/12\/how-we-worked-with-perfect-copy-and-print\/","title":{"rendered":"How we worked with Perfect Copy and Print"},"content":{"rendered":"<h1>Who we worked with<\/h1>\n<p>Amanda is passionate about social consciousness, community engagement and contribution. She founded Noskenda, a company whose goal is to run small businesses sustainably while upholding her mission and values. In 2019, Noskenda acquired <a href=\"https:\/\/www.printstores.com\/\">Perfect Copy and Print<\/a>, a digital print shop in Capitol Hill. The printshop has been in business for 30 years, and under Amanda\u2019s ownership has grown to offer services from digital printing and graphic design to binding, laminating and more.<\/p>\n<h1>Our initial review<\/h1>\n<p>Amanda is passionate about equality, social consciousness and community engagement and runs Perfect Copy and Print with those values front and center. When she acquired the Print Shop, she inherited the previous owner\u2019s accounting methods. Amanda hired us to clean up the books and help create a process to make sure the bookkeeping was accurate and up to date.<\/p>\n<p><strong>Here&#8217;s what we noticed when we took a closer look:<\/strong><\/p>\n<ul>\n<li>The client collected sales through their website, not a typical separate sales system<\/li>\n<li>Revenue and payroll was recorded on spreadsheets and recorded manually in the books<\/li>\n<li>We didn\u2019t have access to the website, which meant sales data was sent to us via spreadsheets<\/li>\n<li>Some transactions were duplicated in the payroll liabilities account and we were unsure of whether or not we owed money<\/li>\n<li>Transactions in QuickBooks and the bank account didn\u2019t always match up. Some transactions differed by a few cents<\/li>\n<li>The categorization of transactions was inconsistent and not well organized<\/li>\n<\/ul>\n<h1>What we did<\/h1>\n<p>In order to revitalize the books, we started from the beginning.<\/p>\n<p><strong>Step one: \ud83e\udd14 Review the spreadsheets.<\/strong> We analyzed the client\u2019s spreadsheets so we could understand what was being recorded: revenue? credit cards? payroll? Then we recorded the data from the spreadsheets into the books and matched the numbers to actual cash collected to make sure everything was correct.<\/p>\n<p><strong>Step two: \ud83d\udd27 <\/strong><strong>Set up automation.<\/strong> We synched the client\u2019s bank accounts to their QuickBooks online and added in automation rules. Once rules were set up, we categorized everything that was left over.<\/p>\n<p><strong>Step three: \ud83d\udc40 Reconcile the bank statement<\/strong> against actual transactions, i.e. double check that all the transactions are there and match the bank statement. We discovered something interesting: for some tax payments, both QuickBooks Payroll and the client\u2019s bank account created transactions that differed from each other by a few cents. Something wasn\u2019t quite adding up.<\/p>\n<p><strong>Step five: \u2705 Double check payroll liabilities.<\/strong> We went into QuickBooks online to compare it to the payroll liabilities account. We doublechecked the transactions to verify double accounting and either removed the duplication or adjusted it so the values were deleted (it turns out we didn\u2019t owe money, it was just a typo.)<\/p>\n<p><strong>Step six: \u23e9 Create a projection<\/strong> that shows what Amanda can expect in the next six months to a year. This projection was created specifically for her to ensure that it\u2019s easy to use and understand and can provide valuable insight into how Iona is expected to do in the future.<\/p>\n<p><strong>Step seven: \ud83d\udc6f\u00a0<\/strong> <strong>Consult with the client.<\/strong> Here\u2019s where we really get our client onto the same page. We shared our findings, provided advisory, shared our projection, and helped Amanda get her business refreshed and revitalized for the future.<\/p>\n<h1>What we saw<\/h1>\n<h1 style=\"line-height: 1.13889\"><img loading=\"lazy\" class=\"wp-image-1394 aligncenter\" src=\"https:\/\/prettybooks.com\/magazine\/wp-content\/uploads\/2022\/07\/BS-perfect-copy-and-print-232x300.png\" alt=\"\" width=\"508\" height=\"657\" srcset=\"https:\/\/prettybooks.com\/magazine\/wp-content\/uploads\/2022\/07\/BS-perfect-copy-and-print-232x300.png 232w, https:\/\/prettybooks.com\/magazine\/wp-content\/uploads\/2022\/07\/BS-perfect-copy-and-print-768x994.png 768w, https:\/\/prettybooks.com\/magazine\/wp-content\/uploads\/2022\/07\/BS-perfect-copy-and-print-600x776.png 600w, https:\/\/prettybooks.com\/magazine\/wp-content\/uploads\/2022\/07\/BS-perfect-copy-and-print.png 773w\" sizes=\"(max-width: 508px) 100vw, 508px\" \/><\/h1>\n<h1 style=\"line-height: 1.13889\"><img loading=\"lazy\" class=\"wp-image-1395 aligncenter\" src=\"https:\/\/prettybooks.com\/magazine\/wp-content\/uploads\/2022\/07\/PL-Perfect-copy-and-print-232x300.png\" alt=\"\" width=\"515\" height=\"666\" srcset=\"https:\/\/prettybooks.com\/magazine\/wp-content\/uploads\/2022\/07\/PL-Perfect-copy-and-print-232x300.png 232w, https:\/\/prettybooks.com\/magazine\/wp-content\/uploads\/2022\/07\/PL-Perfect-copy-and-print-768x994.png 768w, https:\/\/prettybooks.com\/magazine\/wp-content\/uploads\/2022\/07\/PL-Perfect-copy-and-print-600x776.png 600w, https:\/\/prettybooks.com\/magazine\/wp-content\/uploads\/2022\/07\/PL-Perfect-copy-and-print.png 773w\" sizes=\"(max-width: 515px) 100vw, 515px\" \/><\/h1>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n<p>&nbsp;<\/p>\n","protected":false},"excerpt":{"rendered":"<p>Who we worked with Amanda is passionate about social consciousness, community engagement and contribution. She founded Noskenda, a company whose goal is to run small businesses sustainably while upholding her mission and values. In 2019, Noskenda acquired Perfect Copy and Print, a digital print shop in Capitol Hill. The printshop has been in business for [&hellip;]<\/p>\n","protected":false},"author":7,"featured_media":1353,"comment_status":"closed","ping_status":"closed","sticky":true,"template":"","format":"standard","meta":[],"categories":[70],"tags":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v18.0 - https:\/\/yoast.com\/wordpress\/plugins\/seo\/ -->\n<title>How we worked with Perfect Copy and Print - Pretty Books Magazine<\/title>\n<meta name=\"robots\" content=\"index, follow, max-snippet:-1, max-image-preview:large, max-video-preview:-1\" \/>\n<link rel=\"canonical\" href=\"https:\/\/prettybooks.com\/magazine\/2022\/09\/12\/how-we-worked-with-perfect-copy-and-print\/\" \/>\n<meta property=\"og:locale\" content=\"en_US\" \/>\n<meta property=\"og:type\" content=\"article\" \/>\n<meta property=\"og:title\" content=\"How we worked with Perfect Copy and Print - Pretty Books Magazine\" \/>\n<meta property=\"og:description\" content=\"Who we worked with Amanda is passionate about social consciousness, community engagement and contribution. 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